WebHR is a Cloud based HR Software developed by Verge Inc. We at WebHR understand that your privacy is very important. To better protect your privacy, we are always committed to giving you transparency of our privacy practices and our control over your data in connection with WebHR's Services, in complete confidence the data collected through the WebHR is intended to be restricted to the purposes of delivering services for which the User or Client has utilized (as defined in our Terms of Service).
WebHR receives and stores personal and company information you enter on our Service. The types of Personal Information collected are as follows:
PERSONAL IDENTIFICATION - First and Last name, Addresses, Telephone numbers, Social Security number, Birthdays and anything that pertains to the user as to identify for HR purposes.
PERSONAL ONLINE CREDENTIALS - Email addresses, Usernames, Passwords, Security questions, Account tokens to properly secure the client's account and the whole service itself.
GEOLOCATION DATA - Current location address and location coordinates (longitude and latitude), to allow location-based features and services to properly work like e-Track and geofencing.
BANK INFORMATION - Account Numbers and Routing numbers to process payments, invoices, and provide payroll services.
COOKIES - Cookies are files with small amount of data, which may include an anonymous unique identifier. Cookies are sent to your browser from a web site and stored on your computer's hard drive. Like many sites, we use "cookies" to collect information. You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our Site.
WebHR has implemented World Class Security standards to prevent unauthorized access, maintain data accuracy, and ensure the correct use of information, we have put in place appropriate physical, electronic, and managerial procedures to safeguard and secure the information we collect online.
Access to your data through your WebHR account is protected by a password for your privacy and security. We have also implemented an SSL Encryption and paired it with HTTPS technology to provide top notch security and secure transmission over the cloud to and from your browser. These technologies add an extra layer of security by wrapping your data through a secure shell when transmitting to the cloud. You also need to prevent unauthorized access to your account and Personal Information by selecting and protecting your password appropriately and limiting access to your computer and browser by signing off after you have finished accessing your account.
As clients and users of WebHR you are classified as Data Subjects (collectively "Users", "You") are the owner of these data; Verge Inc. (collectively, the "Services") and its affiliates as Data Processor and Data Controllers, responsibility to grant Data Subjects have a right to access, to modify, correct, or delete personal information controlled by Verge Inc. and its affiliates as necessary.
If you terminate your account, your complete company information, will be removed from the site and deleted from our servers. Should you ever decide to delete your WebHR account, you may do so by sending us a request at firstname.lastname@example.org.
If you have any questions or concerns regarding privacy using WebHR, please send a detailed message to: email@example.com We will try our best to resolve your concerns at our earliest.
Verge Inc. is the Parent Company that fully owns WebHR as one of its core products. For more information about Verge please visit our website at http://verge.co.
WebHR does not have any any direct or indirect relationship with the individuals personal data that is processed by the software or that is stored in the database.
If you are an Employee of one of the Clients that use WebHR as its Cloud based HR Software provider, and if you would no longer like to be involved with the Client, then contact the Client directly regarding this concern.
WebHR has no direct or indirect relationship with the individuals whose personal data is either processed within the system, or is stored in one of the databases.
Any individual that wants access to the data (whether to amend / correct or delete any set of data) must contact the Client directly. The Client can update or remove data without WebHR's involvement. If the Client requests WebHR to remove any data, we will respond to the request within 07 days.
WebHR will retain Personal Information for all employees of a Client for as long as the Client is Active. When a Client deactivates their services with WebHR, we will retain their information for a specific time frame as necessary to comply with our legal requirements.
Pursuant to the California Consumer Privacy Act of 2018 ("CCPA"), natural persons who are California residents have certain rights concerning their personal information held by us, as described below. This supplemental notice is effective as of January 1, 2020, shall apply only to residents of California, and may be subject to change.
Personal Information Collection, Use, Disclosure, and Sale: The following table describes (i) the categories of personal information (as defined in the CCPA) we may collect about you; (ii) the sources from which that information is collected; (iii) the business and/or commercial purposes for collecting that information; and (iv) the categories of third parties to whom that information is disclosed.
|Category of Personal Information||Examples||Sources of Personal Information||Business and/or Commercial Purpose(s)||Disclosure of Personal Information|
|Identifiers||Name, email address, mailing address, phone number, user ID, credit card information, IP address, unique device identification numbers||You, third party vendors or partners, social media, Authorized Users||Performing the Services, maintaining the quality or safety of the Services, internal research, debugging, auditing and analysis of user interactions, advancing our commercial or economic interests, short-term, transient use, provided the personal information that is not disclosed to another third party and is not used to build a profile about a consumer or otherwise alter an individual consumer’s experience outside the current interaction (“Short Term Use”)||We may disclose your identifiers to third-party service providers (including payment processors, analytics providers, customer relationship management providers, advertising services, and data processors), for law enforcement purposes, in connection with a merger or acquisition of the Company, and to Authorized Users|
|Commercial information||Sales engagement history, purchase and consumption history||You, Authorized Users||Performing the Services, maintaining the quality or safety of the Services, internal research, debugging, auditing and analysis of user interactions, advancing our commercial or economic interests, Short Term Use||We may disclose your commercial information to third-party service providers, for law enforcement purposes, in connection with a merger or acquisition of the Company, and to Authorized Users|
|Internet or other electronic network activity information||browser type and settings, the date, time, and length of your visit, your browsing history, mobile carrier, application activity, system configuration information||You (including through the use of tools such as cookies and web beacons); third party vendors or advertisers||Performing the Services, maintaining the quality or safety of the Services, internal research, debugging, auditing and analysis of user interactions, advancing our commercial or economic interests, Short Term Use||We may disclose your internet or other electronic network activity information to third-party service providers, for law enforcement purposes, and in connection with a merger or acquisition of the Company|
|Location data||The approximate location from which you’re logging in||You (via your IP address – we do not receive any GPS information)||Performing the Services, maintaining the quality or safety of the Services, internal research, debugging, auditing and analysis of user interactions, advancing our commercial or economic interests, Short Term Use||We may disclose your internet or other electronic network activity information to third-party service providers, for law enforcement purposes, and in connection with a merger or acquisition of the Company|
|Audio, electronic, visual, thermal, olfactory, or similar information||Photographs, videos, audio files, electronic communications, Customer Data||You, Authorized Users||Performing the Services, maintaining the quality or safety of the Services, debugging, auditing and analysis of user interactions, Short Term Use||We may disclose your audio, electronic, visual, thermal, olfactory, or similar information to third-party service providers, for law enforcement purposes, in connection with a merger or acquisition of the Company, and to Authorized Users and End Users|
|Professional or employment-related information||Employer name, position, organization information||You, Authorized Users||Performing the Services, maintaining the quality or safety of the Services||We may disclose your audio, electronic, visual, thermal, olfactory, or similar information to third-party service providers, for law enforcement purposes, in connection with a merger or acquisition of the Company, and to Authorized Users|
|Information derived from other Personal Information about you ("Inference Information")||Preferences, interests, and other information used to personalize your experience||You, third party vendors or partners, social media, Authorized Users||We may disclose your Inference Information to third-party service providers, for law enforcement purposes, in connection with a merger or acquisition of the Company, and to Authorized Users|
FOR PURPOSES OF THE CALIFORNIA CONSUMER PRIVACY ACT, WE DO NOT AND WILL NOT SELL YOUR PERSONAL INFORMATION, NOR DO WE SELL ANY PERSONAL INFORMATION OF MINORS UNDER 16 YEARS OF AGE
California Privacy Rights: To the extent provided for by law and subject to applicable exceptions, California residents have the following privacy rights in relation to the personal information we collect:
Exercising Your Rights: California residents can exercise the above privacy rights by emailing us at firstname.lastname@example.org.
Verification: In order to protect your personal information from unauthorized access or deletion, we may require you to verify your login credentials before you can submit a request to know or delete personal information. If you do not have an account with us, or if we suspect fraudulent or malicious activity, we may ask you to provide additional personal information for verification. If we cannot verify your identity, we will not provide or delete your personal information.
Authorized Agents: You may submit a request to know or a request to delete your personal information through an authorized agent. If you do so, the agent must present signed written permission to act on your behalf and you may also be required to independently verify your identity with us.
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